What to check before approving payroll.

Confirm the period and the people.

Start with the dates. Daily, weekly, 15-day and monthly periods are different choices; a 15-day period is not identical to every two weeks. Agree which rule you use and check the start and end dates on the draft.

Confirm who belongs in the run. A new starter, someone leaving, or an employee who changed schedule may need a specific review. Deactivating a profile should not be treated as evidence that nothing is owed for work already done.

Review each component before the total.

Check the base salary against the agreed amount and period. Review the commission rate and the work used to calculate commission. If a service was discounted or refunded, follow the rule you agreed with the employee rather than making an unexplained adjustment at the end.

Review paid and unpaid leave separately. Check the dates and classification before relying on a deduction. Local employment and payroll requirements can affect how pay and leave must be calculated; internal software settings do not decide those requirements for you.

Give every adjustment a readable reason.

A bonus or deduction needs more than an amount. Record what it relates to and which period it belongs to. “Approved performance bonus — November” can be understood later. “Adjustment” cannot.

Check a negative adjustment especially carefully. Confirm the supporting record, authorization and any local rules before approving it. Do not use deductions to hide a missing commission entry or a leave record that was classified incorrectly.

• Base salary and the dates it covers.
• Commission rate and the underlying completed work.
• Paid and unpaid leave.
• Bonus amounts and reasons.
• Deduction amounts, reasons and approval.
• Any carry-forward or prior-period correction.

Keep approval and payment distinct.

A reviewed draft does not mean the employee has received money. Use a consistent approval step, make the payment through your chosen bank or payroll process, and record payment only when it has happened. Keep a way to identify the payment without storing unnecessary banking information in general notes.

Etalier prepares drafts from configured salary, commission and leave, with room for explained adjustments. Use the detail screen to inspect the calculation. Tax filings, statutory deductions and salary transfers need the appropriate external process and professional review.